Jogobu Document Management System implements a serial workflow feature for within our Digital Archive libraries. Jogobu Document Management system is useful for scenarios such as approval workflow, where an employee submits a document, and a business process needs to be able to route the document to each successive manager or other approving authority to manage the process transparently. By utilizing Jogobu Document Management system as a centralized document repository, the service can leverage the authentication and security services of Jogobu Products and Technologies as well as a configurable user environment for creating, reviewing and approving documents.
No direct interaction with the routed documents is necessary; the Routing Service for Jogobu Products and Technologies enables any document to be routed by means of a simple interface in the document library for that document. Once placed under routing control, new context menu choices are available for each document, allowing the user to submit the document for routing, approve or reject the document, and to delegate the approval task to a designated individual.
When the document is submitted, information about its routing progress is stored in an SQL Server database, and an e-mail notification is sent to the first Approver on the route. This notification contains a link to the document so it can be conveniently reviewed.
If the reviewer approves the document, that information is recorded in the database and a new e-mail notification is generated for the next reviewer